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The Terms & Conditions and Compliance & Non-Disclosure Agreement

As of 12/03/2024

The Terms & Conditions and Compliance & Non-Disclosure Agreement govern the business relationship between Experts and Bright Green Partners B.V. and all its subsidiaries and affiliated companies. They represent a legally binding contract and must be respected by both contracting parties. Expert shall mean individuals who have special expert knowledge and who are willing to offer their expertise to the customers of Bright Green Partners (“Expert”).

1. Subject matter of the contract

1.1 By accepting the Terms & Conditions and Compliance & Non-Disclosure Agreement, Experts agree to join the Bright Green Partners Expert Network, a network of individuals who have special expert knowledge and who are willing to offer their expertise to the customers of Bright Green Partners.

1.2 Experts who register with the Bright Green Partners Expert Network give their assurance that the biographic information supplied is correct and undertake never to disseminate false or misleading information to Bright Green Partners and its customers.

2. Acceptance and rejection of requests for consultation

2.1 Experts can participate in consultations on a project by project basis and are allowed to accept only those requests that do not raise a conflict of interest and that relate to subjects they are allowed to discuss without violating any legal or contractual obligations with third parties.

2.2 Experts have the right not to share knowledge relating to topics which may cause a conflict of interest for them.

2.3 Experts shall give their assurance that they are not registered and/or working as financial advisors/investment advisors and that they are not acting as intermediaries, agents or representatives of a financial advisor/investment advisor.

Experts undertake not to offer any investment, legal, medical, accounting or other regulated advice. This obligation also relates expressly to consulting and trading recommendations (purchase, sale or other forms of trade) in relation to securities of any kind.

3. Self-employment and Remuneration

3.1 Experts give their assurance that they are not Bright Green Partners employees nor predominantly working for Bright Green Partners.

Experts are solely responsible for the taxation of their income and the payment of contributions to social security institutions.

3.2 Remuneration is agreed with Bright Green Partners on a project-by-project basis. Experts shall submit Expert Payment Details.

(“EPD”) or invoices for consultations within four weeks of the consultation. The first ten minutes of the consultation should be used by both parties to clarify the scope of the project. Should the call be terminated within the first 10 minutes (by either party), then payment will not be processed.

3.3 Experts are not entitled to claim payments for invoices/EPD that are not submitted within four weeks after the consultation. Costs of payment transactions are to be borne by the Expert. Invoices are valid for payment only with the inclusion of correctly completed Expert Payment Details. In case incorrect bank account information is provided, Bright Green Partners is at liberty to charge a flat rate sum of €25.00 for costs related to incorrect transactions and to offset this against the remuneration of the Expert.

4. Secrecy, Compliance and Non-Disclosure Agreement

4.1 Experts shall maintain secrecy in respect of all confidential information communicated or made accessible to them by Bright Green Partners and its customers after the end of a consultation for a minimum period of 2 years.

4.2 Experts are under no circumstances permitted to reveal or pass on their knowledge of any information which may be confidential or protected by law and/or regulations.

4.3 Experts are under no circumstances permitted to use confidential information for any other purpose than the purpose agreed between the parties, and they shall not use the confidential information in violation of applicable security laws.

4.4 Confidential information within the meaning of this agreement is (a) all verbal or written operating and business secrets, documents, and other information and materials with which experts are entrusted for the execution of the project and which are labelled confidential or whose confidentiality results from its subject matter or other circumstances; and (b) the services commissioned and other work results.

4.5 Experts undertake to treat all confidential information directly or indirectly acquired by them in strict confidence and not to pass such information on to third parties without the prior written permission of Bright Green Partners. This does not apply to such confidential information. Experts are required by applicable mandatory laws to disclose to public authority provided that Experts have informed Bright Green Partners in advance thereof.

4.6 All verbal or written business information, documents and other materials with which experts are entrusted for the execution of the project are confidential and cannot be passed on to or shared with any third parties without the prior written permission of Bright Green Partners. Documentation issued as well as work documents and materials are to be returned or destroyed on request. Bright Green Partners may request verification of the destruction.

5. Privacy and Consent for recording

5.1 Bright Green Partners provides detailed information about the processing of personal data of Experts on our "Privacy policy" page.

5.2 For the purposes of quality control, improving the products of Bright Green Partners, and the training of Bright Green Partners team members, the Experts are aware of and consent to the standard practice of Bright Green Partners recording and transcribing interviews and conversations with Experts. While recordings may capture the Expert's name if they dial in with an identifiable name, Bright Green Partners is committed to maintaining confidentiality. Participants' names will not be disclosed or mentioned in any documents provided to third parties or clients. This practice is in line with our commitment to confidentiality as outlined in our privacy policy.

All data, including recorded content, will be processed and handled in accordance with our privacy policy. Also, any recorded and transcribed information shared with third parties will be sanitized to ensure the removal of identifiable details. For internal purposes, data will be utilized in its comprehensive form without the need for sanitization, adhering strictly to our privacy and confidentiality protocols.

6. Copyrights 

6.1 Bright Green Partners is exclusively entitled to all rights to the services and work results provided by Experts in the framework of a consultation. The associated documents, including all data carriers, shall become the property of Bright Green Partners at the point at which they come into existence. The works must be furnished with a designation of authorship or with the name of the respective Expert.

6.2 In relation to Experts, Bright Green Partners has the sole right to use the works as it sees fit or to allow others to use them as they see fit, or to grant rights of use to third parties as they see fit.

6.3 For the purposes of quality control, improving the products of Bright Green Partners and training of Bright Green Partners team members, the Experts provide their express consent that Bright Green Partners has the right to transcribe the interviews & conversations with Experts. All call participants’names will always remain confidential and all data will be processed and handled in accordance with our privacy policy and sanitized before being utilized. Any recordings made for transcription purposes will be deleted within 1 business day.

7. Various

7.1 Bright Green Partners reserves the right to change the Terms & Conditions and Compliance & Non-Disclosure Agreement from time to time by posting the amended version on the website of Bright Green Partners. All changes are effective upon publication and communication to Experts, provided that Experts have not disagreed in written form within a period of four (4) weeks after publication. If Experts disagreed, Bright Green Partners shall be permitted to de-register Experts and to cancel the Bright Green Partners Expert Network membership accordingly. 

7.2 Both Bright Green Partners and Experts shall have the right to cancel Bright Partners Expert Network membership without giving reasons and with immediate effect.

7.3 If any of the provisions of the Terms & Conditions and Compliance & Non-Disclosure Agreement is null and void, the Terms & Conditions and Compliance & Non-Disclosure Agreement remains for the rest. However, Bright Green Partners and the Expert agree to immediately replace the invalid provision by an as closely as possible, legally permissible provision.

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Tax number: NL861776367B01
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